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Program Reports

Overview​

The Coordinator Work Program Reports module is a comprehensive analytics and reporting system that provides detailed insights into student work program operations. This sophisticated dashboard combines real-time metrics, visual analytics, and extensive data export capabilities to support program planning, compliance reporting, and strategic decision-making.

Page Structure and Navigation​

Clear hierarchical navigation path:

  • Main Menu → Coordinator → Work Program → Work Management
  • Back Button: Returns to Coordinator Work Program Menu
  • Professional Layout: Coordinator-focused interface design

Semester Selection​

  • Dynamic Semester Dropdown: Access historical and current semester data
  • Auto-Load Current Semester: Automatically selects active semester
  • Real-Time Data Refresh: All metrics update when semester changes

Executive Dashboard Metrics​

Report 1

Primary Program Indicators​

Number of Applicants Card​

  • Visual Design: Blue gradient with groups icon
  • Data Source: Total applicants for selected semester
  • Program Impact: Indicates program participation and engagement levels
  • Usage: Program planning and resource coordination

Open Jobs Card​

  • Visual Design: Green gradient with work icon
  • Data Source: Count of active job postings
  • Program Impact: Represents available work opportunities
  • Usage: Capacity planning and program development

Total Worked Hours Card​

  • Visual Design: Orange gradient with chart icon
  • Data Source: Aggregate work hours (displayed in local currency equivalent)
  • Program Impact: Direct measure of program productivity
  • Usage: Program effectiveness monitoring and planning

Work Hours Program Tracking​

Submitted Work Hours Card​

  • Progress Visualization: Green progress bar showing completion percentage
  • Program Status: Hours ready for administrative processing
  • Time Context: Current month focus with dynamic date display
  • Calculation: Percentage of total hours submitted vs. pending

Pending Work Hours Card​

  • Progress Visualization: Orange progress bar showing pending percentage
  • Program Status: Hours awaiting administrative processing
  • Risk Management: Identifies potential program bottlenecks
  • Calculation: Percentage of hours not yet processed

Advanced Analytics Section​

Report 1

Application Volume Analysis​

Applicants per Job Table​

  • Purpose: Identifies most popular positions for program planning
  • Color-Coded Badges:
    • Green (>10 applicants): High demand positions
    • Orange (5-10 applicants): Moderate demand
    • Red (<5 applicants): Low demand positions
  • Export Capability: CSV export for detailed analysis
  • Program Insight: Helps predict program capacity needs per department

Applicants per Department Table​

  • Purpose: Shows departmental distribution of student workers
  • Visual Progress Bars: Relative comparison across departments
  • Export Capability: CSV export for program coordination
  • Program Planning: Supports departmental program distribution

Visual Analytics with ECharts Integration​

Application Status Distribution (Pie Chart)​

  • Interactive Visualization: Hover effects and detailed tooltips
  • Status Categories: Approved, Pending, Rejected applications
  • Program Planning: Helps predict final program participation
  • Responsive Design: Adapts to different screen sizes

Funnel Analysis Chart​

  • Process Visualization: Shows application flow from submission to approval
  • Bottleneck Identification: Identifies process delays affecting program efficiency
  • Efficiency Metrics: Helps optimize approval workflows
  • Program Impact: Predicts timing of program implementation

Demographic and Employment Analysis​

Applicant Demographics & History Table​

  • Comprehensive Data: Work experience, previous jobs, departments
  • Experience Categorization:
    • No Previous Experience (orange icon)
    • Previous Work Experience (green icon)
  • Historical Context: Previous AIU employment data
  • Program Relevance: Experience levels affect program effectiveness and development
  • Export Functionality: Complete demographic data export

Data Export and Reporting Capabilities​

Professional Excel Export System​

Advanced export functionality with institutional-quality formatting:

Export Features​

  • Professional Headers: Institutional branding and report metadata
  • Filter Documentation: Clear indication of applied filters
  • Generation Timestamps: Date and time of report creation
  • Color-Coded Status: Visual status indicators in exported files

Export Data Quality​

  • Dynamic Filename: Timestamp-based organization
  • Multiple Formats: Primary CSV support with Excel capability
  • Error Handling: Graceful handling of export failures
  • Data Validation: Ensures export data integrity

User Guidance​

  • Refresh Options: Easy data refresh functionality
  • Clear Messaging: Explains why data might be missing
  • Action Buttons: Direct access to resolution options
  • Help Context: Relevant assistance for each data type

This comprehensive reporting system provides coordinators with all the tools needed for effective program oversight, strategic planning, and administrative coordination of the student work program while maintaining focus on program effectiveness and institutional goals.